Peppi - Student's desktop

Humak uses the Peppi educational system. In Peppi, you can take care of important practical matters during your studies, such as registration for implementations and the statutory academic year registration. You will also find your PSP on the student's desktop, where you can schedule your studies and monitor their progress.

What is included in the student’s desktop?

Logging in to Peppi

Log in to Peppi with your Humak IDs via the HAKA login at https://student.peppi.humak.fi/.

Home view of the student’s desktop 

On the student’s desktop, you have access to the most frequently used functions with dedicated buttons: PSP, study records, room reservations, appointment times, and the curriculum. At the top of the desktop is the Peppi menu, which contains the functions on the desktop and other advanced functions. 

In the upper right corner is your own name where you can see the settings. You can also log out here if needed.

In the settings you can record your contact information, view your study entitlement, and change the interface language. The ‘Settings’ button allows you to view your personal information. If you have more than one study entitlement, choose which information and performance you want to view. If necessary, you can edit personal information, contact information, data transfer permits, share the information of a close relative, and save your own picture.

Edit profile

PSP

With a Personal Study Plan (PSP), you can plan and schedule your studies, monitor your progress, and talk to your PSP coach. There are different tabs for planning and scheduling your PSP, with instructions below.

At the top of the page, you will also see which curriculum you are following, which version of the PSP is on the display, a drop-down list for PSP selection, buttons to discuss the PSP with your coach. When your PSP is approved by your PSP coach, you will always receive a draft version of the PSP, which you can edit if you wish.

On the right-hand side of the page, you will see the status of your current PSP, summary information about your studies, messages about your PSP or its modules from lecturers and notes on enrollments and performance. In addition, you can print your transcript of studies if you wish by clicking on the Download transcript of studies (PDF) button.

The Inspection tab has an up-to-date PSP based on the default curriculum for your study entitlement.

Click on the question mark above the PSP structure (see the image below). You will see the symbols used in the PSP.

Help icons

Please note that if a course has a failing grade, the icon “Enrollment in progress” (blinking purple) will be displayed if there is an implementation of the course for which the enrollment period is currently in progress. This is intended to provide a reference to the fact that you can complete the course via another implementation if necessary.

Commenting on the PSP

You can ask your PSP coach for comments on your PSP by clicking on the “Submit for comments” button. Fill in the fields of the form that appears, the recipient is your PSP coach, the subject, and the content of the message. Remember to sign your message. The message will go to the PSP coach’s email, but the sender of the message will not be listed.

PSP approval

You can ask your PSP coach to approve your PSP by clicking the “Submit for approval” button. Fill in the fields of the form that appears, the recipient is your PSP coach, the subject and the content of the message. Remember to sign your message. The message will go to the PSP coach’s email, but the sender of the message will not be listed.

Approving your PSP will create a new version of your PSP that you will no longer be able to edit. However, the approved PSP will immediately create a draft PSP, where you can further edit the PSP if necessary. You can select the PSP version from the Select PSP version drop-down list.

Use the Add an entry function to make your own entries or send questions to the PSP coach.

  1. Click on the + sign or speech bubble icon that appears after the name of the unit or course. The speech bubble is visible if entries have already been made.
  2. The + sign will bring up a form similar to the one used for the PSP communication. At the top of the form, it will say which course it relates to.
  3. The recipient will be the PSP coach or the course teacher, so the message will appear on the teacher’s desktop, in the email, and in the student’s PSP when the teacher reviews it.
  4. Remember to sign the message with your name. If you do not mark the recipient, the mark will only be visible to you.
  5. The PSP coach can send notes to you. You will receive a message about the entry in your email and the message will generate a speech bubble for that course.

Please note that entries that you have not sent to the lecturer cannot be deleted. An entry that you have sent to the lecturer can be deleted by the lecturer.

Filtering options

The filtering options allow you to limit which studies you wish to view in your PSP.

On the Selecting Studies tab, you can include or exclude optional and free-choice studies from your PSP. Your PSP is based on the curriculum and may include all the studies offered by the curriculum, not all of which you will study. You can select your studies using the buttons shown in the image below.

When you exclude a course from your PSP, the calculation of credits on the Inspection tab is done automatically. You can later re-include the course.

You can study courses other than those listed in the curriculum and include them in your optional studies.

  • Click on the magnifying glass icon next to the name of the module > a search window will appear.
  • Search for courses by name or code by entering the search term in the Search courses text box. Click Search. You can narrow the search by selecting the desired filters in the left column.
  • Select the desired studies in the search basket by clicking on Add to basket at the end of the row.
  • You can remove an individual course from the search basket by clicking on the checkbox to the left of the course. You can clear the entire basket by clicking Clear basket.
  • Click on Export to PSP to add the selected courses to your PSP. If the studies went under the wrong module, your PSP coach can move them to the right place or delete them completely if necessary. Your PSP coach can permanently remove courses from your PSP.

Comparison of courses

You use the Course Comparison tool to examine the content of your courses as a basis for your choice.

  1. Click on the Study Choice tab.
  2. Select courses to compare by clicking on the Add to Comparison link under the course.
  3. In the Compare Courses box, use the checkbox after the course name to remove the course from the comparison.
  4. In the Compare Courses window, you can remove a course from your PSP by clicking Remove selection.
  5. If you deleted a course by mistake and want it back, you can re-include it in the Compare Courses window by clicking the Select button.

The Scheduling tab is where you plan the placement of your studies on the time axis. At the same time, you can make sure that the required number of credits will be taken during the academic year.

Scheduling your studies

  1. Use the drag button to drag a course to the desired point on the timeline:
  2. To change the scheduling of a course: drag the course to the point you want on the timeline. Drag a course on the timeline back into the structure.
  3. Deleting a scheduling: drag a course on the timeline back into the structure.
  4. Click on the clock icon to display the unscheduled courses in the structure.
  5. Click Show all to remove the filter.

  6. View the schedulings at different levels of detail: select Academic Years / Semesters / Periods.

  7. If you wish, you can also include summer periods in the timeline by clicking on the Show summer periods button.

  8. To move around the timeline: roll the mouse scroll wheel in the direction you want or use the horizontal scroll bar.

    Note: If a course is not scheduled at all, the first time you complete it will create it at the correct time. On the other hand, if a scheduling has been made or created for a course, it will not be automatically updated later to reflect the actual or new completion.

This section allows you to view the structures planned for your qualification structure at degree or field of competence level.

  1. Select the Classifications tab
  2. Select the type of structuring from the drop-down menu

For example, you can view the structure of the studies, common studies, general, and sectoral competences through the structuring. Please note that not all degrees may not include structure information.

On the Messages tab, you can view messages by message type by selecting View All / PSP Tasks / PSP Approvals / Flags / Contracts.

You can also reply to messages from this tab.

On the Enrollments tab, you can see all your enrollments and the courses you can enroll for in your PSP. You can check the enrollment deadlines for each semester here.

There are two categories on the page: enrollment in progress and enrollments. In the Enrollments group, you will also find the courses you have already completed. The most recent enrollments are at the end of the group. If you do not see an enrollment for a course, please contact the lecturer / PSP coach / Student Services for the course in question.

In this view there is a filtering option (see the image below). Clicking on this filter will list only  those implementations that have a student group attached (usually a student has only one group, e.g. arrival group amkYm_s18_PKS) and for which the enrollment period is ongoing. This functionality will help you to better identify which implementations are specifically targeted to your group.

Own realizations

Click on “All” to see more teaching offers. This will display all the implementations of the courses that are included in your PSP.

On the Enrollments tab, “Groups” is displayed as one column. This indicates the groups to which the implementation is primarily directed. In addition, a separate black symbol is displayed in the icon on the left-hand side of the screen if the implementation is one that has a group of students associated with it:

For your own group icon

You can view the group IDs in more detail in the Help section of the Online Timetable Lukkarikone.

To register for the implementation, click on the “Register” button. If the implementation includes group work, the group enrollment options will be displayed when you enroll. You can also cancel your enrollment if the teacher has not accepted your enrollment. If you have been registered for an implementation, you will not be able to cancel your registration.

If you do not find the implementation you are looking for, you can click on the “+Search studies” button:

Search for courses

Here you can see in which situations enrollment is possible and in which situations it is not.

On the Group Description tab, you can see the entries made by your PSP coach under the headings Description, Working Methods, and Meetings (if any). The names of the other members of the group are also displayed.

Transcripts

In addition to your PSP, you can also track your progress through your transcripts. You can view and filter your transcripts using different criteria. You can access your transcripts from your desktop or from the Peppi menu under Achievements > Transcripts.

By default, all the studies in the PSP will be shown, with their partial credits. The Show Components / Hide Components buttons allow you to hide and then show the components. On the right-hand side of the window, there is a question mark to indicate the meaning of the symbols on the left-hand side of the study sections.

Symbols

Use the Filter list options to narrow down the courses to be displayed:

Based on time: academic year, semester and period.
By status: full PSP, completed, partially completed, failed.

When you select the courses to display by filtering, the text ‘Filtering active’ will appear on the screen.

Filters active

The notes written by the teacher for the student appear here (hover over the exclamation point in the image):

Please note that if the whole course has not yet been recorded as completed, the credits recorded as completed for the implementation parts will not appear in Peppi’s own credit calculators. However, these credits will be sent to the authorities via VIRTA for progress monitoring purposes.

Calendar

In the calendar you can view, among other things, teaching times and rooms, book appointments for study guidance, and check the online timetable Lukkarikone.

In Reservations you can see the reservations for teaching rooms, course and group bookings, as well as the teaching events in the teachers’ calendar. Teachers’ calendars are not up to date, as the Peppi calendar only shows teaching events and not, for example, meeting times.

Students do not have the right to book rooms.

Humak staff can open up appointment slots for students, from which students can book the time that suits them best. Meetings can be booked in the Meetings function of the Students’ Desktop.

Check the available meeting times

  1. Go to the Meeting Times function in the Students’ Desktop.
  2. On the page you will see a list of Humak employees who have opened appointment slots for you.
  3. Click on the name of the person you want to meet to see the available appointment times.
  4. In addition to the date and time of the appointment, you will see the subject of the appointment and how many students the appointment is for. For example, for Oskari Opettajainen, the first appointment is a personal guidance session (which at this stage has 0 out of 1 places available). Group guidance sessions can be attended by several students at the same time, in which case the occupancy rate is indicated by a 0/4 mark.
    Appointments

Booking a meeting

  1. Click on the Book a meeting button to book the time you want.
  2. For pair or group meetings, you can reserve a place for yourself as long as there is space available (fewer places are reserved than the maximum number of participants).
  3. On the page that opens, enter a message for the person hosting you (e.g. whether you will be attending the meeting remotely or on campus and, if so, the subject) and confirm the booking by clicking on I’ll attend the meeting. If you change your mind and do not wish to book the meeting, click Return to meeting list. Please note that your message will appear in the Humak staff calendar for people other than the person who booked the appointment. So please do not write anything here that you wish to remain private.
    Appointments
  4. You can now see from the meeting calendar that a meeting has been booked and confirmed for you. The meeting time will also be transferred to your Outlook and Peppi calendars. In the example, the student booked an individual meeting and no one else can book the same meeting time (booked 1/seats 1).

Checking additional information about the meeting

You can see additional information about the meeting (such as status or other additional instructions) in the Students’ Desktop calendar.

  1. Go to the Student’s Desktop Calendar.
  2. If the calendar does not automatically show your own bookings, add your name to the People field at the top of the page. Note: Students will always apply themselves in the People field via the Apply for People function.

Click on the relevant booking box in the calendar to display the booking details. Please note that you can view the additional details of the booking by clicking on the Hide / Show button.
Meeting time information

Cancellation of a meeting

  1. Go to the Meetings function on the Students’ Desktop.
  2. Find the appointment you want to cancel from the list of appointments.
  3. Click the Cancel button at the end of the row to cancel the booking.

    Appointments

     

  4. On the page that opens, if you want to cancel, give a message to the person who made the meeting and confirm the cancellation by clicking on Cancel my participation.
    If you change your mind and do not wish to cancel the meeting, click Return to meetings list.
    You should always cancel a meeting when you cannot use it yourself. This frees up the time for other students to book.

Check out the timetable instructions here.

On the Settings page, you can specify whether you want the execution and group reservations entered into the system to go directly to your Outlook calendar.

Studies

In the Studies section, you can register for semesters and indicate your intention to graduate. 

Registration for attendance and absence for semesters is done through this function.

  1. Select Studies > Enrollment.
  2. Select a semester.
  3. Select Attendance or Absence.

Please note that this function is only available when semester enrollment is in progress. Semesters in the future are displayed in grey as follows:

Present

You can edit your registration during the registration period by clicking on the Edit button on the right-hand side. Please note that in some cases editing is not possible, in which case the button will not be visible (e.g. if all exclusion periods have already been used, you will not be able to change attendance to absence).

You can read instructions on graduation on the Study entitlement page.

Agreement bank

The Agreement bank functionality is intended for the conclusion of contracts between the student and the UAS. It can be used for contracts related to the completion of studies and RPL contracts.

Click on the “New message” button to send a new message. 

Please note that you cannot create a new agreement yourself. However, you can send messages related to the contract and also add attachments. You will also be able to approve the contract (its status will change to Pending approval > Contract approved).

The eRPL procedure

You can read eRPL instructions here.

Electronically signed study certificate and transcript of records

Study certificates and transcripts are automatically signed using the Digital and Population Data Services Agency certificate, so you can download the official certificates from Peppi yourself. The electronic signature introduced by the digital certificate is equivalent to a hand-signed signature throughout the European Union.

  1. Log in to Peppi on the Student’s Desktop.
  2. Go to “Student Certificates”.
  3. Click on “New order” and click on the document you want to order and select the language of the document.
  4. Then go to the “Documents” tab, where you can print or save the documents you want on your computer.

You can verify the authenticity of electronically signed documents at https://www.humak.fi/en/validation/.

Administrator of the page: Johanna Henriksson,
Last modified: February 18, 2022