Checklist for exchange students

The application for exchange is a two-step process. In the first phase, the student applies through Humak’s internal exchange application during the application periods. If you are selected and nominated for the target institution, you must then independently apply to the target institution.

Fill out the target university’s own application form and submit it by the application deadline. The application form and deadlines will be announced on the target institution’s website. Make sure to carefully check the application period and required documents.

The most common documents are:

• Transcript of records – download from Peppi

• Study Certificate – download from Peppi

• Learning Agreement (more details below)

• Language certificate

Application forms often ask for the university’s contact information:

• Address: Ilkantie 4, 00400 Helsinki
• Erasmus code: SF KAUNIAI03
• Contact person: Netta Humalamäki, Planner, erasmusmobility@humak.fi

The student must create a Learning Agreement (LA) that outlines the courses to be taken during the exchange and how they will be recognized in the degree. Humak uses the Erasmus Without Paper system, so Learning Agreements are created and signed electronically in the OLA system.

The Learning Agreement must be approved both by Humak and the receiving institution in order for the exchange studies/traineeship to be confirmed.

NOTE! For traineeships abroad the learning agreements are not handled in OLA. You need to download the agreement from here and  send it signed to erasmusmobility@humak.fi.

1. Review the exchange courses

Check the receiving institution’s website for the course available to exchange students. Choose courses that fit your study plan. The standard is 20-30 ECTS per semester, but also verify if the institution has specific requirements for exchange students regarding the ECTS. Discuss with your PSP coach how the courses completed abroad will be recognized in your degree.

2. Create the Learning Agreement in the OLA system

Log into the OLA system (link will open in a new window). Fill in the information about the destination country, the receiving institution, and the planned courses. You can find Humak’s information for completing the Learning Agreement in this document.

Below is a tutorial video: Creating your Online Learning Agreement (European University Foundation).

3. Review and approve the Learning Agreement
Finally, carefully review the details of the Learning Agreement. Sign and approve the Learning Agreement.

NOTE! If you are unable to approve the LA and receive an error message, such as a missing target institution address, please contact: erasmusmobility@humak.fi.

4. Approval of the Learning Agreement at your home institution

Once you have approved the LA, it will automatically be sent to your PSP coach for review. You will receive an email notification when the PSP coach has approved it. If the Learning Agreement cannot be approved, you will receive a request to make changes.

5. Approval of the Learning Agreement at the receiving institution

Option A: The receiving institution processes Learning Agreements through the Erasmus Without Paper interface.
Once your Learning Agreement is approved, it will be automatically sent to the receiving institution for processing. You will be notified electronically.

Option B: The institution does not process Learning Agreements through the Erasmus Without Paper interface: send the LA via email.
If the institution does not yet use this interface, you will need to download the Learning Agreement from the OLA system after your PSP coach’s signature and send it to the institution for approval via email. Once you receive the signed Learning Agreement back, send it to erasmusmobility@humak.fi.

If any changes are made to your Learning Agreement, update it through the OLA system.